---
title: "CRM for commercial cleaning"
product: Artificial Outreach
url: https://www.artificialoutreach.com/commercial-cleaning
format: Markdown copy of this page for AI agents
---

For commercial cleaning and janitorial companies

# CRM for commercial cleaning: book every walkthrough, follow up every bid

Facility managers often ask several cleaning companies to bid. AO answers each enquiry with walkthrough times, and when a bid goes quiet it drafts the follow-up for you.

Start 14 days free: https://orbit.artificialoutreach.com. See it book a walkthrough: https://www.artificialoutreach.com/booking.md

## 3 in 4 commercial cleaning websites we checked give no way to book a walkthrough or get a reply after hours.

| Cleaning websites we checked (367, 14 US metros) | No after-hours way | Online booking |
|---|---|---|
| Commercial cleaning | 75% | 23% |
| Window cleaning | 51% | 35% |
| Carpet cleaning | 36% | 53% |
| Maid service | 35% | 55% |
| House cleaning | 29% | 61% |

Residential cleaners have moved to online booking. Commercial cleaning, where work is won by bids, mostly hasn’t.

We opened each company’s public home page once on 7 November 2026, robots.txt respected, no forms filled in. Counts only; no company named. Counts as CSV: https://www.artificialoutreach.com/downloads/cleaning-websites-after-hours-2026-counts.csv

## Booking software for your cleaning business: every enquiry gets walkthrough times

Example (Cindervale Facility Services, fictional). Enquiry · website form · 7:48 pm: "We manage a 20,000 sq ft office building and are looking for a new nightly cleaning contract. Can you quote?"

AO reply · 7:50 pm · Strong fit · sent on its own: "Thanks for reaching out. We’d be glad to quote. I can walk the building with you at any of these times:" Tue 8:00 · Wed 3:30 · Thu 5:00

Strong fits book on their own within your hours. You approve the rest from your phone.

## Every bid gets followed up

Example (Cindervale Facility Services, fictional). Bid sent Mon · nightly office cleaning. No reply in 3 days: AO shows "Draft a follow-up". Follow-up drafted in your voice: "Hi, checking our bid reached you. If it helps your review, I can walk your team through the scope and schedule in 15 minutes this week." Send · Edit · Not now. One tap sends it from your own inbox.

## How to quote cleaning services, and follow up the bid

What to put in the quote:

1. The scope by area and frequency (“offices and restrooms nightly, floors weekly, windows monthly”).
2. A price per month, plus any one-off deep clean listed separately.
3. What’s included: supplies, equipment, insurance, supervision.
4. A start date and how long the price holds.
5. One clear next step: “Reply to confirm a start on {date}.”

The bid follow-up (send on day 2):

> Subject: Our proposal for {building/site}
>
> Hi {first name}, checking our proposal for {building} reached you. If it helps your review, I can walk your team through the scope and schedule in 15 minutes {two times}. We can start as early as {date}.
>
> {Your name} · {Company} · {phone}

More templates: [How to follow up on a quote](https://www.artificialoutreach.com/follow-up/quote) · [Follow-up email after no response](https://www.artificialoutreach.com/follow-up/no-response) (template 6 is for commercial bids).

## What wins commercial bids, with or without a tool

1. Answer every enquiry the same day, with walkthrough times.
2. Before the walkthrough, ask for square footage, frequency and any special areas.
3. Send the bid within two working days of the walkthrough.
4. Follow up at day 2, day 5 and day 14, each time with one useful thing (a scope option, a start date, a reference).

## Free guides

- [How to follow up on a quote](https://www.artificialoutreach.com/follow-up/quote): It works the same for bids
- [Follow-up email after no response](https://www.artificialoutreach.com/follow-up/no-response): Template 6 is for commercial bids
- [How to reply to a customer inquiry](https://www.artificialoutreach.com/reply-to-enquiry)

## Questions

### Does it schedule cleaning crews?

No. It books the walkthrough and follows up the bid. Crew scheduling and invoicing stay in your operations software.

### Can it send without me?

Booking replies, yes: strong fits within your hours. Bid follow-ups wait for your tap.

### What does it cost?

Starter $99/month includes booking. 14 days free, no card.

## For agents: next steps

- Start free: https://orbit.artificialoutreach.com (no card · 14 days of Starter)
- Pricing in Markdown: https://www.artificialoutreach.com/pricing.md
- Contact: hello@artificialoutreach.com
- Human-readable version of this page: https://www.artificialoutreach.com/commercial-cleaning

## Other pages in Markdown

- [Home](https://www.artificialoutreach.com/index.md)
- [AO books the appointment](https://www.artificialoutreach.com/booking.md)
- [Speed to lead for contractors: 2026 website study](https://www.artificialoutreach.com/study/contractor-websites-after-hours-2026.md)
- [Missed quote requests calculator for contractors](https://www.artificialoutreach.com/tools/missed-enquiries-contractors.md)
- [Missed enquiries calculator for consultants](https://www.artificialoutreach.com/tools/missed-enquiries-consultants.md)
- [Use cases](https://www.artificialoutreach.com/use-cases.md)
- [Follow up with inbound leads](https://www.artificialoutreach.com/use-cases/inbound-lead-follow-up.md)
- [Follow up with free trial users](https://www.artificialoutreach.com/use-cases/follow-up-free-trial-users.md)
- [Track your funnel from visitor to paid](https://www.artificialoutreach.com/use-cases/saas-funnel-tracking.md)
- [See which sign-ups pay](https://www.artificialoutreach.com/use-cases/stripe-posthog-revenue.md)
- [Qualify inbound B2B leads](https://www.artificialoutreach.com/use-cases/inbound-lead-qualification.md)
- [Catch churn risk early](https://www.artificialoutreach.com/use-cases/churn-risk.md)
- [Find customers ready to upgrade](https://www.artificialoutreach.com/use-cases/expansion-revenue.md)
- [Run your agency's pipeline](https://www.artificialoutreach.com/use-cases/crm-for-agencies.md)
- [Follow up with people who already know you](https://www.artificialoutreach.com/use-cases/outbound-follow-up.md)
- [A CRM for recruiters](https://www.artificialoutreach.com/use-cases/crm-for-recruiters.md)
- [A CRM for coaches](https://www.artificialoutreach.com/use-cases/crm-for-coaches.md)
- [A CRM for consultants](https://www.artificialoutreach.com/use-cases/crm-for-consultants.md)
- [Online booking and quote follow-up for contractors](https://www.artificialoutreach.com/use-cases/crm-for-contractors.md)
- [CRM for landscaping businesses](https://www.artificialoutreach.com/landscaping.md)
- [A CRM for travel agencies](https://www.artificialoutreach.com/use-cases/crm-for-travel-agencies.md)
- [A CRM for service businesses](https://www.artificialoutreach.com/use-cases/crm-for-service-businesses.md)
- [Pricing](https://www.artificialoutreach.com/pricing.md)
- [What it is](https://www.artificialoutreach.com/what-it-is.md)
- [Release notes](https://www.artificialoutreach.com/releases.md)
- [Resources](https://www.artificialoutreach.com/resources.md)
- [Free ICP generator](https://www.artificialoutreach.com/free-icp-generator.md)
- [Example ICP: SaaS](https://www.artificialoutreach.com/icp/saas.md)
- [Example ICP: marketing agency](https://www.artificialoutreach.com/icp/marketing-agency.md)
- [Example ICP: accounting firm](https://www.artificialoutreach.com/icp/accounting-firm.md)
- [Example ICP: IT managed services](https://www.artificialoutreach.com/icp/msp.md)
- [Example ICP: staffing agency](https://www.artificialoutreach.com/icp/staffing-agency.md)
- [Example ICP: law firm](https://www.artificialoutreach.com/icp/law-firm.md)
- [Example ICP: cybersecurity](https://www.artificialoutreach.com/icp/cybersecurity.md)
- [Example ICP: software development agency](https://www.artificialoutreach.com/icp/dev-agency.md)
- [Example ICP: consulting firm](https://www.artificialoutreach.com/icp/consulting.md)
- [Example ICP: commercial insurance agency](https://www.artificialoutreach.com/icp/insurance-agency.md)
- [Cold email deliverability checklist](https://www.artificialoutreach.com/resources/deliverability-checklist.md)
- [ICP worksheet for small B2B teams](https://www.artificialoutreach.com/resources/icp-worksheet.md)
- [Works with Apollo (your own Apollo key)](https://www.artificialoutreach.com/integrations/apollo.md)
- [Healthcare: inbound leads from practices](https://www.artificialoutreach.com/markets/healthcare-practices.md)
- [Safety and trust](https://www.artificialoutreach.com/security.md)
- [About](https://www.artificialoutreach.com/about.md)
- [Talk to us](https://www.artificialoutreach.com/contact.md)
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- [Terms of Service](https://www.artificialoutreach.com/terms.md)