--- title: "A CRM for recruiters" product: Artificial Outreach url: https://www.artificialoutreach.com/use-cases/crm-for-recruiters format: Markdown copy of this page for AI agents --- # A CRM for recruiters: win the client enquiry before the next agency does In recruitment the first agency to answer a hiring manager usually gets the brief. Enquiries arrive by form, by email and by booked call, often while you're interviewing, and the slow reply loses the role. **What works, with or without a tool:** - **Answer new client enquiries the same hour.** Ask the two questions that decide the brief: the role and the timeline. - **Know which clients are worth chasing.** Write down your best clients (sector, size, roles you fill) and check each enquiry against it. - **Follow up placed clients.** The best time to ask about the next role is a few weeks after the last placement started. - **Keep one record per company,** so a colleague can pick up the conversation. **How AO does it:** client enquiries from your website forms, Calendly and replies land in one Inbox. AO matches each to a real company, scores it against your Ideal Customer Profile with the reasons, and drafts a reply in your voice for you to approve. It sends from your own Gmail or Outlook. Deals move as clients reply and book, and broadcasts let you check in with past clients, one personal email each. AO is a CRM for winning and keeping clients. It isn't an applicant tracking system: keep candidates in your ATS. Screen: A lead's fit verdict with the reasons. (From the live app.) ## Questions ### Does AO track candidates? No. AO is for your client side: enquiries, deals and follow-ups. Keep candidates in your applicant tracking system. ### Which inboxes does it work with? Gmail and Outlook. The Free plan includes Outlook; Gmail is on paid plans. ### Does it reply without me? The first message to each person waits for your approval. On an offer that books appointments, the default is different: Strong fits book on their own, within your hours. You approve the rest. You can change it any time (Ask me first, or Book everyone). ## Try it on your own data Connect your inbox and one source, and AO fills in from what's already happening in your business. Start free: https://orbit.artificialoutreach.com. 14-day free trial. No card. Not sure who your best buyers are? Get your free ICP first: https://www.artificialoutreach.com/free-icp-generator ## For agents: next steps - Start free: https://orbit.artificialoutreach.com (no card ยท 14 days of Starter) - Pricing in Markdown: https://www.artificialoutreach.com/pricing.md - Contact: hello@artificialoutreach.com - Human-readable version of this page: https://www.artificialoutreach.com/use-cases/crm-for-recruiters ## Other pages in Markdown - [Home](https://www.artificialoutreach.com/index.md) - [AO books the appointment](https://www.artificialoutreach.com/booking.md) - [Speed to lead for contractors: 2026 website study](https://www.artificialoutreach.com/study/contractor-websites-after-hours-2026.md) - [Missed quote requests calculator for contractors](https://www.artificialoutreach.com/tools/missed-enquiries-contractors.md) - [Missed enquiries calculator for consultants](https://www.artificialoutreach.com/tools/missed-enquiries-consultants.md) - [Use cases](https://www.artificialoutreach.com/use-cases.md) - [Follow up with inbound leads](https://www.artificialoutreach.com/use-cases/inbound-lead-follow-up.md) - [Follow up with free trial users](https://www.artificialoutreach.com/use-cases/follow-up-free-trial-users.md) - [Track your funnel from visitor to paid](https://www.artificialoutreach.com/use-cases/saas-funnel-tracking.md) - [See which sign-ups pay](https://www.artificialoutreach.com/use-cases/stripe-posthog-revenue.md) - [Qualify inbound B2B leads](https://www.artificialoutreach.com/use-cases/inbound-lead-qualification.md) - [Catch churn risk early](https://www.artificialoutreach.com/use-cases/churn-risk.md) - [Find customers ready to upgrade](https://www.artificialoutreach.com/use-cases/expansion-revenue.md) - [Run your agency's pipeline](https://www.artificialoutreach.com/use-cases/crm-for-agencies.md) - [Follow up with people who already know you](https://www.artificialoutreach.com/use-cases/outbound-follow-up.md) - [A CRM for coaches](https://www.artificialoutreach.com/use-cases/crm-for-coaches.md) - [A CRM for consultants](https://www.artificialoutreach.com/use-cases/crm-for-consultants.md) - [Online booking and quote follow-up for contractors](https://www.artificialoutreach.com/use-cases/crm-for-contractors.md) - [CRM for landscaping businesses](https://www.artificialoutreach.com/landscaping.md) - [CRM for commercial cleaning](https://www.artificialoutreach.com/commercial-cleaning.md) - [A CRM for travel agencies](https://www.artificialoutreach.com/use-cases/crm-for-travel-agencies.md) - [A CRM for service businesses](https://www.artificialoutreach.com/use-cases/crm-for-service-businesses.md) - [Pricing](https://www.artificialoutreach.com/pricing.md) - [What it is](https://www.artificialoutreach.com/what-it-is.md) - [Release notes](https://www.artificialoutreach.com/releases.md) - [Resources](https://www.artificialoutreach.com/resources.md) - [Free ICP generator](https://www.artificialoutreach.com/free-icp-generator.md) - [Example ICP: SaaS](https://www.artificialoutreach.com/icp/saas.md) - [Example ICP: marketing agency](https://www.artificialoutreach.com/icp/marketing-agency.md) - [Example ICP: accounting firm](https://www.artificialoutreach.com/icp/accounting-firm.md) - [Example ICP: IT managed services](https://www.artificialoutreach.com/icp/msp.md) - [Example ICP: staffing agency](https://www.artificialoutreach.com/icp/staffing-agency.md) - [Example ICP: law firm](https://www.artificialoutreach.com/icp/law-firm.md) - [Example ICP: cybersecurity](https://www.artificialoutreach.com/icp/cybersecurity.md) - [Example ICP: software development agency](https://www.artificialoutreach.com/icp/dev-agency.md) - [Example ICP: consulting firm](https://www.artificialoutreach.com/icp/consulting.md) - [Example ICP: commercial insurance agency](https://www.artificialoutreach.com/icp/insurance-agency.md) - [Cold email deliverability checklist](https://www.artificialoutreach.com/resources/deliverability-checklist.md) - [ICP worksheet for small B2B teams](https://www.artificialoutreach.com/resources/icp-worksheet.md) - [Works with Apollo (your own Apollo key)](https://www.artificialoutreach.com/integrations/apollo.md) - [Healthcare: inbound leads from practices](https://www.artificialoutreach.com/markets/healthcare-practices.md) - [Safety and trust](https://www.artificialoutreach.com/security.md) - [About](https://www.artificialoutreach.com/about.md) - [Talk to us](https://www.artificialoutreach.com/contact.md) - [Privacy Policy](https://www.artificialoutreach.com/privacy.md) - [Terms of Service](https://www.artificialoutreach.com/terms.md)