How much does AI proposal software cost?

AI proposal automation pricing starts at $99/month for the Basic plan (75 credits, ~25 large RFPs, unlimited copilot). The Teams plan is $399/month (400 credits, ~130 large RFPs, team collaboration). Enterprise is $799/month (1000 credits, ~330 large RFPs, SSO, dedicated support). All plans include a 14-day free trial with no credit card required.

Can AI write RFP responses?

Yes, AI can write RFP responses. Modern AI proposal tools analyze the RFP requirements, match them against your company's capabilities and past proposals, and generate tailored responses for each section. The AI produces a 70-80% complete draft that your team reviews and refines. This is especially valuable for agencies and consultancies that respond to multiple RFPs per month.

What is the best AI tool for writing proposals?

The best AI proposal tools for agencies and B2B startups include Sales Engineering AI by Artificial Outreach, which specializes in RFP analysis, proposal generation, slide deck creation, and competitive battlecards. Key features to look for include: multi-format document parsing, requirement extraction, knowledge base integration, team collaboration, and export to Word/PDF/Google Docs.

Is AI proposal data secure?

Yes, reputable AI proposal tools prioritize security. Data is encrypted at rest and in transit. Enterprise-grade solutions offer SOC 2 compliance, SSO integration, and data isolation. Importantly, customer proposal data should never be used to train AI models. Always verify the vendor's security certifications and data handling policies before uploading sensitive RFP information.

Can AI generate pitch decks and slide presentations?

Yes, AI proposal automation tools can generate pitch decks and slide presentations from your proposals. The AI extracts key points, creates an outline, and generates slides with appropriate content structure. You can then export to PowerPoint or Google Slides and customize the design to match your brand guidelines.

What is a competitive battlecard and can AI create them?

A competitive battlecard is a sales enablement document that summarizes how your product compares to competitors, including key differentiators, objection handlers, and win themes. AI can automatically generate battlecards by analyzing your product documentation, competitor information, and past successful proposals to surface the most effective positioning and talking points.

How do proposal credits work?

Proposal credits are consumed based on the complexity of operations. Small operations like copilot chat cost 0.03 credits, while large RFP analysis costs 1.50 credits. A full RFP response workflow (analysis + proposal + slide deck) typically uses 2-4 credits. The Basic plan includes 75 credits/month (~25 large RFPs), Teams includes 400 credits (~130 RFPs), and Enterprise includes 1000 credits (~330 RFPs).

Is there a free trial for AI proposal software?

Yes, most AI proposal automation tools offer free trials. Sales Engineering AI by Artificial Outreach includes a 14-day free trial with full access to all features. No credit card is required to start. This allows you to test RFP analysis, proposal generation, and slide deck creation with your actual documents before committing to a paid plan.

What file formats can AI proposal tools process?

AI proposal automation tools can process multiple file formats including PDF, Microsoft Word (.docx), Excel spreadsheets (.xlsx), and plain text. The AI extracts requirements, tables, and structured data from these documents. For export, proposals can be generated in Word, PDF, PowerPoint, and Google Docs formats while preserving formatting and branding.

Built for agencies, consultancies & B2B startups

AI Proposals &
Pitch Decks, Automated.

Q: How does AI proposal generation work for RFPs?

AI proposal generation works in four steps: (1) Upload your RFP or client brief in any format (PDF, Word, Excel), (2) AI extracts and classifies all requirements, calculates fit score, and identifies risks, (3) AI creates a tailored proposal outline mapped to client needs, (4) AI drafts each section using your product documentation and past winning proposals—giving you a 70-80% complete draft to refine and personalize.

Turn messy client briefs, RFPs, and technical requirements into structured proposals, pitch decks, and battlecards—without burning out your senior engineers.

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AI Proposal Automation - RFP analysis with instant insights and fit scoring

The Problem

Proposals shouldn't take your best engineers offline

Every RFP that lands in your inbox means days of work. Your senior architects get pulled from delivery to write proposals. The cycle repeats, and your team burns out.

Time Sink

40+ hrs

Average time to respond to a complex RFP. Senior engineers spend days on proposals instead of billable work.

Hidden Cost

$15k+

Cost of senior engineer time per proposal. That's money not spent on delivery or growth initiatives.

Lost Revenue

60%

Of RFPs abandoned due to resource constraints. Each abandoned RFP is a potential deal you'll never close.

Calculate Your Revenue Leak

See how much manual proposals are costing your team

How It Works

From RFP to proposal in hours, not days. Our AI handles the heavy lifting so your team can focus on strategy and refinement.

Upload & Analyze

Instant RFP Intelligence

Upload any RFP, client brief, or requirements document. Our AI extracts every requirement, calculates fit score, identifies risks, and surfaces win themes—in minutes.

Multi-format parsing (PDF, Word, Excel)
Automatic requirement extraction
Fit score & gap analysis
Risk identification

RFP Analysis - AI extracts requirements and calculates fit score

Proposal Outline - AI creates structured proposal outline

Structure & Plan

AI-Generated Proposal Outline

Based on requirements analysis, our AI creates a tailored proposal structure. Every section is mapped to client needs with suggested content sources.

Section-by-section structure
Mapped to RFP requirements
Content source suggestions
Customizable outline

Draft & Refine

AI Drafts Every Section

Our AI writes each section using your product docs, past proposals, and knowledge base. You get a 70-80% complete draft to refine—not a blank page.

Pulls from your knowledge base
Consistent voice & tone
Citation tracking
One-click regeneration

Proposal Draft - AI generates section content

Proposal Export - Export to Word, PDF, or Google Docs

Export & Ship

Export and Deliver

Export your proposal to Word, PDF, or Google Docs. Your formatting, branding, and structure are preserved—ready to ship to the client.

Export to Word, PDF, Google Docs
Preserve formatting & branding
Version history
Team collaboration

Pitch Decks

Generate Pitch Decks That Speak Your Client's Language

Orbit builds presentation-ready slide decks using your brand language, product foundation, and even external research as reference—so every slide feels tailored, not templated.

Uses your brand voice & terminology across every slide
Pulls content from your product foundation & knowledge base
References external data to strengthen positioning
Edit and refine slides in real-time within Orbit

AI Pitch Deck Generation - Orbit generates branded presentation slides from your product foundation and external data

The bottom line

Ship 10x more proposals with the same team

90%

Less time on first drafts

$15k+

Saved per month (avg.)

Senior engineers pulled from delivery

What can Sales Engineering AI do?

Use Cases

Everything you need to go from RFP to shipped proposal in hours instead of days.

RFP Analysis Engine

Extract and classify requirements, calculate complexity and fit score automatically.

Smart Proposal Generation

AI drafts every section using your docs, past proposals, and product knowledge.

Slide Deck Generation

Create pitch decks and presentation slides from your proposals with one click.

Battlecard Generator

Auto-create competitive positioning, objection handlers, and win themes.

Multi-Format Export

Export to Word, PDF, PowerPoint, or Google Docs with formatting preserved.

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Battlecard Generation - Competitive positioning and objection handling

Pricing

Start free, scale as you grow. No per-seat fees—pay for what you use.

Basic

$99/month

For small teams getting started.

75 credits/month
~25 large RFPs
Unlimited copilot
Email support

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FAQs

What is AI proposal automation?

AI proposal automation uses artificial intelligence to automate the creation of business proposals, RFP responses, and sales documents. It analyzes client requirements, pulls from your knowledge base, and generates structured, on-brand proposals in hours instead of days.

How does AI proposal generation work for RFPs?

AI proposal generation works in four steps: upload client documents, AI extracts and classifies requirements, creates a tailored proposal outline, then drafts each section using your product documentation and past winning proposals—giving you a 70-80% complete draft to refine.

How much time does AI proposal automation save?

Most teams report saving 10+ hours per proposal and completing first drafts 80% faster. For a team handling 10 proposals per month, that's 100+ hours saved.

Is there a free trial available?

Yes! All plans include a 14-day free trial with full access to all features. No credit card required to start.

Is my proposal data secure?

Yes. All data is encrypted at rest and in transit. We never use customer data to train AI models. Enterprise plans include SSO and data isolation.

Ready to Ship Proposals Faster?

Start your free trial and see how AI can transform your proposal workflow.

Start Free Trial Calculate Your ROI

AI Proposals &Pitch Decks, Automated.

The Problem

Proposals shouldn't take your best engineers offline

How It Works

Instant RFP Intelligence

AI-Generated Proposal Outline

AI Drafts Every Section

Export and Deliver

Generate Pitch Decks That Speak Your Client's Language

What can Sales Engineering AI do?

RFP Analysis Engine

Smart Proposal Generation

Slide Deck Generation

Battlecard Generator

Multi-Format Export

Pricing

FAQs

Ready to Ship Proposals Faster?

AI Proposals &
Pitch Decks, Automated.